VIB After School Care

Available for children from Nursery to Year 6

Very Important Byrds, VIB, after-school care, is available for all year groups from 3:20pm until 6pm, Monday to Friday.

The club is available for full or part-time sessions and will be led by experienced existing school staff.

We aim to provide a high-quality extended school club that meets the needs of both parents/carers and children. For parents/carers, this means knowing that your child is safe and happy in a club that is reliable and offers consistent service. For a child, this means an environment that is safe, supportive and encouraging. It is a place to be with friends and make new ones and to be able to try out new activities, to relax, to have fun and enjoy themselves.

Contact Information

VIB Supervisors:

Ms Swallow
Ms Ferreira
Ms O'Connor

You can contact the school until 4pm on the main school telephone number: 01895 462 394
After 4pm please call the VIB mobile number: 07546 942 816

Timings

VIB is available from 3:20pm until 6pm, Monday to Friday, during term time only. Please note this will not include the last days of term, when we finish at 1pm. The club will not operate during school INSET Days when the school is closed to children.

PLEASE NOTE VIB'S WILL NOT BE OPEN ON FRIDAY 11 JULY & FRIDAY 18 JULY.

A member of the after-school club will collect the children from their classrooms and escort them to the club, where they will be signed in to the after-school club register.

If children are booked into VIB for a part-time session on a day when they participate in an after-school activity, they will be escorted from the after-school activity to VIB.

Please arrive promptly to pick up your child. You will be asked to sign your child out of the register at the close of the session. It is important that you let staff know if anyone other than you (the parent/carer) is collecting your child and provide a password.

All children must be picked up by 6pm. If you are unable to pick your child up, you must notify the VIB Supervisor and say who you have nominated to pick up your child.

Late Collection Charges

We want to inform you about some important changes to VIB and our late collection policy, with immediate effect.

If you are late to collect your child, they will be placed in VIB after school care.
Late collection charges will apply after 3:40pm as follows:

Until 4pm: £5 per child
After 4pm until 6pm: £10 per child

These changes are aimed at maintaining the efficiency of our services and ensuring the well-being of all children under our care. We appreciate your understanding and cooperation in adhering to these updated policies.

If your child comes to Very Important Byrds after school care, we reserve the right to charge a late collection fee of £5 per quarter of an hour in the event of a pick-up after 6pm.

If a child is not picked up by 6:45pm and we have had no contact, and we have attempted to contact all persons on the registration form, we are obliged to contact Social Services.

Snack

A substantial snack will be provided by the club at the beginning of the session. Juice and fresh water will be freely available throughout the session.

Accident and Emergency Procedures

If your child has an accident at the club, we will endeavour to contact you as soon as possible. If emergency treatment is required, a member of staff will accompany your child to the hospital. You will be asked to meet the member of staff at the hospital. All accidents that result in hospitalisation are recorded electronically in school and passed onto the Local Authority.

Illness

Parents must inform the VIB Supervisor if your child has any known medical condition or health problem, or has been in contact with infectious diseases. Parents must comply with the exclusion guidelines in operation at the school, and children must not be brought to the after-school club if unwell.

Your child’s welfare is our main concern and in the interests of the remaining children, if, in the opinion of the staff, a child is ill, then the parent/carer will be contacted to collect their child as soon as possible.

Examples of Activities

There will be a number of activities on offer during the after-school club; these activities will change on a daily basis and will be planned by the VIB Supervisor. Activities may include a chance to complete homework, quiet reading, outdoor play and sports, arts and creative play and collaborative games, amongst other opportunities.

Photographs/Video

Parents/Carers who do not wish their children to be photographed or videoed in VIB setting, must write to the VIB Supervisor stating this. Photographs/videos may be used in VIB promotional material such as press releases and the school website.

Severe Weather

In the event of a closure due to severe weather, parents will be contacted via the emergency telephone number provided. In the event of any cancellation of a session by the school, a refund for that session will be payable.

How do I register my child?

If you would like to register your child for after-school care, please fill in the online form below.
This form only needs to be filled in once.

After-School Care Registration Form

If your child is already registered for after-school care, and you would like to book a session/s please click on the relevant form below and submit your request online. Please complete and submit/return the form at least 24 hours before the session you require. Bookings will be accepted up until 12 noon on the day of the booking.

To book regular sessions, please complete the relevant booking form indicating which sessions your child will be attending and return to the School Office.

Regular Booking Form

To book on a week-by-week basis, weekly booking forms should be completed at least 24 hours before the session is due to start.

Non-Regular Booking Form

Fees & Payment

For all sessions, payment must be paid in advance via ParentPay.

For regular bookings – payment must be made at least a week in advance

For non-regular bookings – payment must be made at least 24 hours in advance

Part-time session | 3:20pm – 4:20pm | £5 per child
Part-time session | 4:15pm – 6pm | £5 per child
(for children who attend an after-school or PSD sports club)
Full session | 3:20pm – 6pm | £10 per child

If any fees remain outstanding, you will receive a verbal reminder. If fees remain outstanding one working week from the verbal notice, a written reminder will be issued. If fees still remain outstanding after the written warning, your child’s place will be withdrawn.

Cancellation

If you have booked VIB and need to cancel, please do so by 2pm the latest. Cancellations should be made via email to attendance@williambyrd.school. Failure to cancel on time will result in an extra charge of £5.